Acme, supporting artists since 1972
Current Vacancies

Current Vacancies

Artist Liaison Administrator

4 days a week (Tuesday to Friday)

£22,802 (equivalent to £28,503 full-time pro rata)

Acme is a charity which exists to support artists. We do this by providing affordable studios, housing and residencies and awards. Acme presently provides around 600 studios for over 700 artists across a portfolio of 16 buildings across Greater London. Our ethos is to be open and inclusive - any artist who can demonstrate a professional practice can apply for an Acme studio and these are allocated according to time on our waiting list. In 2017 we launched the Acme Artist Housing Programme which provides up to 22 residential studios on five-year fixed rent tenancies to artists who can demonstrate transformational impact for their practice and financial need.

The Artist Liaison team is responsible for providing support for Acme’s beneficiaries which principally involves managing the letting of studios and residential units to artists and for ongoing liaison with artist/tenants on all aspects of their use and occupation of studios with the exception of rent payment. The team is headed by the Senior Artist Liaison Manager (Tues/Wed/Thurs) who works with a Senior Artist Liaison Officer (Mon/Thu/Fri) and a second Liaison Officer (Mon/Tues/Thurs/Fri). The Liaison team work closely with the Property Management and Accounts teams to support its artist tenants.

The post is principally office based but the assistant will also be required to visit Acme’s studio sites across London.

The post is primarily being promoted to practising artists in order to benefit artists through the provision of secure part-time employment consistent with the organisations charitable purposes and recruitment policy.

 

RESPONSIBILITIES
Under supervision and direction of Artist Liaison team the Administrator will be responsible for:

Waiting List

  • Dealing with general studio enquiries about Acme and its allocation of studios.
  • Managing and entering data from artists joining the studio waiting list and monitoring artist payments to join and update annually.
  • Monitor Acme’s website to ensure that all information relating to artists seeking studio space is up to date.
  • Working with other Liaison staff to analyse the waiting list to enable allocation of studios as they become available and informing artists of studio vacancies.
  • Undertaking other analyses of the studio waiting list as required including evidencing demand in particular geographical areas in the context of new developments.
  • Entering all data from studio monitoring forms, analysing this on an annual basis and providing data on this as required.
  • Work with Acme’s Communications Manager on updating the online registration process via Acme’s website.


Artist Liaison Administration

  • In consultation with other liaison staff:
  • Draw up the relevant legal agreements for occupation of studios and meet artists to sign paperwork.
  • Oversee the annual audit of tenancy agreements.
  • Help manage the vacation of studios and transfer process to new artist tenants.
  • Request keys from Property Management and monitor the provision and return of studio keys and fobs.
  • Monitor and update the studio sub-let list.
  • Monitor and update the studio sharing list.


General Office Administration

  • Maintain and order Acme’s stock of stationery.
  • Oversee the collection of Acme’s paper recycling
  • To attend regular monthly staff meetings.
  • Together with other members of staff to handle general enquiries including written, phone and email.


PERSON SPECIFICATION

Essential requirements

  • Good written and verbal communication skills
  • Good administrative and organisational skills.
  • Confidence in use of standard desktop computer packages (Microsoft).
  • Ability to manage priorities; responding quickly, effectively and flexibly.
  • Ability to self-manage competing work demands.


Desirable

  • Interest in providing support for artists.
  • Ability to provide a positive and professional service to artists and colleagues.


Equal Opportunities
Acme is an Equal Opportunities Employer and positively encourages applications from suitably qualified and eligible candidates irrespective of race, gender, gender identity, age, disability, caring responsibilities, sexual orientation, religion or belief, nationality, or pregnancy and maternity.

Access Requirements
If you require any special arrangements at any stage of the selection process please contact Heather Deedman heather@acme.org.uk or telephone the Acme office on 020 891 6811.

APPLICATION PROCEDURE

Please complete and return the Personal Contact Form which will be kept seperate from your application. Important: do not put your name on the cover letter or CV.

Please provide a CV (one A4 page maximum) and cover letter (one A4 page maximum), along with two referees who can be contacted upon offer of employment. The cover letter should outline your suitability for the above position and the impact that employment at Acme would have on your current circumstances.

Please complete the anonymous monitoring form: https://www.cognitoforms.com/Acme10/MONITORINGFORMArtistLiaisonAdministrator

Email completed Personal Contact Form, cover letter and CV to: submission@acme.org.uk with subject line ‘Artist Liaison Administrator Application’

Application deadline: 17:30 GMT Wednesday 3 October 2018

Interviews held: Thursday 25 October 2018 at Acme Office, 44 Copperfield Road, London E3 4RR. The office is on the 4th floor. There is a lift and level access throughout.

Position start: To be agreed as soon as possible following interview.

If you have not heard from Acme by Wednesday 17 October 2018 you have not been shortlisted for interview. Unfortunately, we cannot provide feedback on unsuccessful applications.


SUMMARY OF TERMS AND CONDITIONS

Position: Artist Liaison Administrator

Employer: Acme Artists Studios Limited 

Place of work: 44 Copperfield Road, Bow, London E3 4RR

The office is on the 4th floor. There is a lift and level access throughout.

Salary: £22,802 (equivalent to £28,503 full time pro rata)

Days and hours of work: 9.30am - 5.30pm, Tuesday - Friday (some flexible start and finish times may be agreed)

Annual leave: 22.4 days (28 days per annum full time pro rata)

Probationary period: Three months

Further Reading

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  • Acme Studios
  • 44 Copperfield Road
  • London
  • E3 4RR
  • T +44 (0)20 8981 6811
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National Housing Federation member | NFASP member | Supported using public funding by Arts Council England